Alexandra
Block Bat Mitzvah 11-18-06 
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Entertaining
Florida's Jewish Communities Since 1996!
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Hilton Hotel Bar Mitzva Party Planning & Catering
web
site
Bar and Bat Mitzvah Planning at Hilton Hotels
Bar Mitzvahs and Bat Mitzvahs are highly important moments in the
life of a young Jewish boy or girl, and for Bar and Bat Mitzvah planning
turn to Hilton Resorts and Hotels nationwide.
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| Basic
Planning Tips |
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Determine
date(s) and time(s) of the special event,
and if possible a set of alternative date(s)
and time(s). |
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Decide
on the destination city. |
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Will
guest rooms be needed? If so how many? |
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Will
event space be needed? |
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Will
food & beverage be needed? |
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Will
audio/visual equipment be needed? |
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Determine
the daily schedule. |
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Determine
the total budget spend for the event(s).
Break down the budget to allow for:
- Guest
rooms
- Meeting
space
- Food
& beverage
- Audio
/ visual equipment rental
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Make
sure you have a Hilton HHonors or Fast
Reservations profile to make it faster
and easier to book your event online.
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| Finding
a Hotel |
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Search
for the perfect location and send all
of your event's requirements to one or
many Hilton Family hotels by submitting
an online request for proposal .
Or, if you prefer, you can book
your entire event online at available
hotels. Don't forget to check out our
Group
Value Dates for discounts on guest
rooms. |
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| Guest
Rooms |
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How
many guest rooms will be required on each
night of the event? |
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What
is the breakdown number of singles, doubles,
and suites? Inquire about the different
room types offered by the hotel. |
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Are
these counts estimates or exact? |
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How
many people will occupy each room? |
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What
is the budgeted guest room rate? |
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Are connecting rooms required or would
you prefer to have rooms with no connecting
doors? |
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Do
all or any of the rooms need to be on
the same floor or near each other? |
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Determine
how reservations for the group will be
made. Will each attendee be responsible
for making their own reservations or will
reservations be handled by one person? |
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Ask
the hotel to create a free customized
personalized online
group page for the event. Give the
URL to team members allowing them to book
their reservations quickly and easily.
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OR
use the group code, supplied by the hotel
or that you received in your e-Events
confirmation, to book reservations directly
on
Hilton.com. |
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You
can access a guest list online to see
which attendees have already booked their
reservations. Log
in to your HHonors or Fast Reservations
account to access Guest List Manager.
Print or download a reservation guest
list, book multiple guest reservations
for the group as well as view a snap shot
of how many reservations have been made
each day. |
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Ask
the hotel when names for all of the guest
rooms are due by. |
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After
check-in, ask the hotel sales manager
for a copy of the room list complete with
guest names and room numbers. This will
allow you to know where everyone is in
case of an emergency. |
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| Event
Space |
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Use
the meeting
space calculator to determine the
appropriate meeting room size needed for
the event. |
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Is
the meeting room separated from adjoining
rooms? Are there solid walls, sliding
panel or air walls? View the hotel's meeting
space floor plan images, where applicable. |
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Determine
the full duration of the event. |
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If
the event is scheduled over several days,
are the start and end times different
on each day? |
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Determine
the number of people attending. |
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What
kind of seating arrangement is needed?
(Reception, Theatre, U shape, Classroom,
Conference, Banquet and Hollow Square) |
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Download
Delphi
Diagrams Software which gives you
the power to convey exactly how the event
space should be set up |
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Prepare
two lists for the seating plan one in
alphabetical order and one in order by
table number. |
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Determine
what type of Audio/Visual equipment is
required for entertainment and speakers.
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Will
a podium be needed? |
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Is
a stage required? |
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Will
a dance floor be needed? |
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Will
extra tables be needed for gift bags,
prizes, etc? |
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| Food
and Beverage |
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Determine
the number of people to be served at each
event. |
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Will
everyone be served at one time or are
multiple seatings needed? |
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Determine
menu and beverage choices. |
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Is
a separate hospitality room needed? |
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What
is the hotel's outside food and beverage
policy? What are the liability insurance
needs? |
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Advise
the hotel of any special dietary requirements
for people attending the event. |
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Determine
the food and beverage service charges. |
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| Billing
and Payment |
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Who
is responsible for the payment of guest
rooms and the event space? |
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How
will incidentals (phone calls, room service,
etc.) be handled? |
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How
will final payment be made? Credit card,
check, etc? |
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Who
will be authorized to make changes for
the group that would involve extra charges
from the hotel? |
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Is
an advanced deposit required? If so, is
there a payment schedule? |
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Would
you like to set up a master bill with
the hotel? If so, what charges will be
added and who is authorized to make those
charges? |
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| Additional
Basic Tips |
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Check
the available parking at the hotel. Is
there a cost? |
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Is
transportation available to and from airport?
Is there a schedule or will you need to
make reservations? Is there a charge? |
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Let
property know of accessibility special
needs for guests' rooms, public areas
or function rooms. |
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Ensure
hotel is fully aware of the delivery and
collection times planned by all outside
vendors. |
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Check
out things
to do in the area before or after
the event. |
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View
All Bar Mitzvah Photos
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